From recognition to creation
With New Year’s Eve a few weeks behind us, our focus has already shifted from closing one year to opening the next.
At work, you have probably rolled your sleeves up and your models forward; you are ready for creating the ultimate plan for the year.
It would surprise us if your strategic agenda does not cover current fast and deep changes in technology, processes, organisations, and environment. We are likely to experience changes that break the patterns of the past. What does this mean for our tool box? First of all, new patterns render data-driven analytics useless in forecasting. The reason for this is obvious: there is no data from the future; and without data, the powerful analytics engines become stranded like a bird without wings.
In such times, Dynaplan’s simulation approach shows its true strengths. Figuratively speaking, Smia models allow you to soar from the solid ground of data on the wings of business logic (cause-and-effect chains). This is possible since Smia models rely on assumptions and decisions that you want to test out; it can take you to areas where there is no road (data), to explore new ideas for creating the patterns of the future.
In this issue of our newsletter, we cover community, market, and technology topics pointing at the importance of involvement in strategy and planning. You will get a brief look back at last year’s convention, and forward at upcoming webinars. Starting mainly in the DACH region, Dynaplan’s solutions are finding their ways to new regions. Towards the end of the newsletter we describe technology developing in the area of collaboration, making it even easier for multiple planning entities to collaborate throughout the planning process.
We wish all our readers a successful start of 2019, and look forward to working together with you and supporting you.
Your Dynaplan team
Contents at a glance
Convention November 2018
On the morning of November 13, the participants of the convention expected a varied program under the motto «Living the adventure – Remodelling your workforce». Mr Günther from AOK Hessen started the event by sharing his experiences of working with Dynaplan over the last 12 years on developing SWP within AOK Hessen, and especially the high relevance of the topic in the current transformation process. Then we welcomed Mr David Green, one of the key influencers and famous blogger in the field of people analytics (PA) worldwide. Mr Green presented the trends in PA and the link to SWP. Based on this, the participants collected best practices in the area of SWP governance, SWP skills and SWP customer value in three parallel breakout sessions.
After a wonderful lunch, the market place presentations followed. AOK Hessen (transformation scenarios), Schaeffler (SWP governance), Lufthansa (apprentice simulation model), and Philips (global job clustering) each shared how they address different aspects of SWP in the context of current business cases. Deutsche Bahn gave some insights about linking the external view of the labour market and the internal demand and supply, thus giving the participants some important impulses.
A big thanks to the AOK Hessen, you were an excellent host in all matters, even giving all the participants helpful tips on staying healthy during the winter season.
To all the participants of the Dynaplan community and to all the participants to be – See you at our next convention in 2020!
HR practice group November 2018
This time the HR practice group took place on the day before the convention, 12 November. The community elaborated on different ways of quantifying the future workforce demand in the models. Also, the process of defining and following up on SWP measures was discussed, and many good ideas for increasing the impact within the organisations were collected. Last but not least, a brief introduction to the upcoming Smia 2.0 release was given, highlighting different new possibilities to work with Smia (e.g. full screen mode), as well as optimisations within collaboration setups (see «Cloud window» below).
Introduction to SWP – Webinars together with DGFP in 2019
Dynaplan is a content partner for the webinar series about strategic workforce planning. After two successful runs in 2018, the next webinar is taking place between 12 and 29 March 2019 (only in German). Click the button below to sign up and read more about the contents and learning objectives.
Our initiative to reduce the effort to get started with strategic workforce planning bears fruits: several companies are already working with our out-of-the-box solution HR Match, the fastest and most efficient way to get value out of strategic workforce planning. To learn more about it, click the button below to see our video explaining why and how this solution works. Also, on the same page you can request access to the free starter version with planning capabilities for up to 250 FTEs, or just contact us via email@example.com so we can learn about your needs and develop an offer for your organisation.
SWP solutions meet workforce challenges in Asia and Russia
The last quarter of the year has been very international for Dynaplan. The customer sessions in Bangkok (Thailand) and Moscow (Russia) together with our partners RosExpert and Korn Ferry were a unique opportunity to build up our knowledge about the workforce challenges outside Europe, and to get feedback on our solutions.
RosExpert set up a working group consisting of HR executives of the largest Russian companies from the business areas of telecommunication and social networks, banking, steel and gold, as well as oil and gas production. This working group got acquainted with Dynaplan’s innovative planning approach via Dynaplan’s SWP Game on iPads, as well as sharing their experience on this topic. Russia just announced that they will increase the official retirement age by 5 years for men and 8 years for women.
A leading bank in Thailand shared its experience with our SWP solution as part of the business breakfast organised by Korn Ferry Thailand in the centre of Bangkok. Around 40 participants enjoyed the «Demystify SWP session», and took part in our simulation game competition.
One insight is clear: Russian and Asian companies face challenges in demographics, efficient use of workforce resources, as well as future job roles in the context of digitalisation, and therefore have a need for well-founded, simulation-based strategic workforce planning, or to put it in the words of one of the participants: «An application that allows you to simulate the number and costs of workforce is simply a must have.»
The new «Cloud window» in Smia
With our technology we try to help you as our customer to make the best use of your:
data – to see the patterns in your business up until now through reports and analytics
knowledge – to structure the understanding inside your organisation into models
creativity – to use your models to explore different ideas, expressed as scenarios
so you can create the future business patterns, or results, that you envision.
Collaboration is an integral element of this vision. Colleagues cooperate in obtaining and analysing data, in contributing to identify the forces driving your business forward, and in developing the strategic plan.
In the May 2018 issue of the newsletter, we covered collaboration in Smia 1.6. The upcoming release of Smia 2.0 builds further on this solution in several ways:
- Improved overview of the planning organisation and the planning status at individual planning sites.
- Simplified user interface.
- Central management of the planning process.
As an example of the first bullet point, let us look at an organisation structured in three levels, as shown below:
From the perspective of the global planner, the new «Cloud window» in Smia will show the planning entities in a tree-view, as displayed next:
To consolidate the selected models at the second level, a global planner can simply press the «Update» button (not shown in the picture). Smia will then check the consistency of the model and perform the necessary steps to consolidate the local models into their global parent.
A nice property of Smia’s collaboration feature is that every planning unit gets its own sandbox for developing local scenarios and figuring out the best way to accomplish its own targets. The automatic transfer of data both ways in the hierarchy ensures that data are consistent at all levels.
Tips & tricks
Sometimes you might be asked for a PDF document or printout of the main results of your planning model.
The straight-forward solution is to copy the relevant charts, tables, and labels from your model and paste them into a word document which you convert to PDF or print out later.
Another possibility is to use Smia’s print feature. The command «File | Print» allows you to print the current Smia diagram or all Smia diagrams. The current diagram can also be printed by pressing Ctrl + P.
To create a PDF document, select the printer called «Microsoft Print to PDF».
In design mode, you can mark a page to be excluded or included when printing. The default is that all pages are included. If you want to design some special pages for print-out, it might be an idea to ask your modeler to exclude all pages from printing, and to create a collection of diagrams reserved for printing only. This way you can generate a PDF showing your results by just one command: «File | Print | All diagrams».